Academic
Regulations
MISSION
STATEMENT
Champlain
St-Lambert is a community founded on the commitment to serve and respond
to the educational needs and aspirations of its students. The Campus
seeks to provide a supportive and challenging environment in which students
are encouraged to realize their full academic potential and to prepare
for responsible citizenship.
Our goal is to develop excellence by fostering and refining:
- A
shared vision of the community's educational aims and its ways of
achieving them
- A
positive and dynamic environment for teaching and learning
-
An educational preparation which will be a strong basis for future
studies
- A
commitment to independent, life long learning
- A
development of abilities such as communication, group interaction,
cognition andvalue
identification
- A
recognition of the importance of intellectual discipline, aesthetic
awareness, environmental responsibility and physical health
- An
understanding of and respect for other cultures, other people and
diversity of opinion
POLICY
ON EVALUATION OF STUDENT LEARNING
The following information represents some of the essential elements
of the official Campus Policy on Evaluation of Student Learning. Omissions
from the complete policy are noted by ... The complete policy, containing
the theoretical constructs on which the policy is based, is available
from the Academic Advising Office or the Dean's Office.
1.
GENERAL INTRODUCTION 
Champlain St. Lambert has been in existence since 1971. During this
period it has established a reputation for the quality of its teaching
and for the maintenance of high academic standards. Good teaching and
high standards are not possible without the competent and professional
evaluation of student learning. Over the years the College has demonstrated
its ability to accomplish this task. This policy seeks to make clear
to the students, the Board of Governors, the Ministry of Education and
the community, the principles and practices of Champlain St. Lambert
in the matter of evaluation of student learning. This policy is a public
profession of the commitment to the fundamental values of equity and
justice and to the pursuit of academic excellence. However, learning
is a complex activity which is difficult to evaluate, and any general
policy concerning evaluation should be interpreted with this in mind.
The evaluation of student learning is of paramount importance to the
College since it establishes the standards of the institution and measures
the attainment of its academic objectives. Evaluation of work produced
is critical to the student since it leads to self-knowledge and mastery
of the subject matter. It also serves as the basis for the granting
of academic credit for the courses followed. For the instructor, the
evaluation of student learning provides important feedback which helps
in the choice of teaching methods and strategies. Because of the pivotal
importance of this matter, the Minister of Education has required the
Board of Governors of the College to sanction a policy concerning evaluation.
The aim of the Board in instituting this policy is to promote the quality
of education and to contribute to the learning process at Champlain
St. Lambert. It is intended to support the faculty and administration
in the exercise of their professional judgement. This policy will provide
students with information which will make them more aware of the expectations
and standards of the College and what their duties and rights are with
regard to the evaluation of their academic achievement. It will help
them to derive the maximum benefit from the teaching and learning environment.
2. OBJECTIVES OF THIS POLICY
This policy has the following objectives:
2.1
To establish and explain the principles followed in evaluating student
learning.
2.2
To describe the means of translating these principles into practice
and to establish the required procedures.
2.3
To articulate the appropriate responsibilities of students, instructors,
departments, and academic administrators.
2.4
To ensure that Champlain St. Lambert is accountable for its standards
of learning.
2.5
To create an environment of awareness and open discussion of pedagogical
concerns within all segments of the college community.
2.6
To provide information which will allow students to more fully understand
and participate in the educational process.
2.7
To provide the framework within which instructors and academic administrators
can exercise their professional judgement in a competent, just, and
coherent fashion.
3. PRINCIPLES
3.1
EVALUATION ... The following characteristics are necessarily present
in the competent and professional evaluation of student learning. The
evaluation should be impartial, ensuring equal and fair treatment for
all. It should be valid, based on the measurement of the attainment
of the learning objectives. The reliability required in an evaluation
is derived from the precision and stability of the instruments used
to measure the student's performance. The evaluation should be done
in a formal manner according to rules and procedures which are announced
and followed. It is a fundamental right of all students to have their
learning evaluated in a competent and professional manner. The College
recognizes several other associated rights and obligations of students,
and instructors:
3.1.1
The student has the right to be informed of what is being evaluated
and the type of measuring instruments to be used.
3.1.2 The student has the right to receive the results of evaluations
within two weeks in order to consult and make the appropriate decisions
and choices concerning future orientations.
3.1.3 The student has the right to have an explanation of the results
of an evaluation with the instructor.
3.1.4 The student has the right to formally request a review of the
final mark received in a course.
3.1.5 The student has the right to have access to all original work
which has been submitted for evaluation. The instructor will be responsible
to make available to the Mark Review Committee all work in the instructor's
possession if requested.
3.1.6 The student has the right to have the results of evaluation
kept confidential.
3.1.7 The instructor has the professional responsibility to assign
a numerical grade to the students in a course. These grades are to
be assigned in accordance with the spirit and guidelines contained
in this policy and in conformity with course outlines. Final marks
may be reviewed and changed by the Mark Review Committee.
3.1.8 The instructor has the right to receive information and guidance
from the Department and the Administration concerning the measurement
and evaluation of student learning.
3.1.9 The Department has the responsibility for the quality of the
evaluation in its courses and accounts to the College for it in the
Department Coordinators' Annual Report.
3.1.10 The College, after consultation with the Department, may grant
credit by equivalence for a course, provided the student has demonstrated
that the objectives have been attained.
3.1.11 The student has the obligation to be honest and to abide by
the regulation forbidding cheating and plagiarism as described in
Section 4.3 of this Policy. Students who believe any of the above
rights have been violated have recourse through The Policy for the
Resolution of Student Complaints.
3.2
LEARNING OBJECTIVES ...
3.3
MEASUREMENT In order to allow for different learning styles and for
individual strengths in communication skills, Champlain St. Lambert
encourages, where feasible, the use of a variety of activities to measure
the students' attainment of the learning objectives. The use of formal
final exams or other assessment tasks requiring the synthesis of the
abilities developed over the entire semester are also encouraged since
they require the student to demonstrate the ability to develop an analysis,
synthesis or evaluation used on the whole content of the course.
4. SPECIFIC GUIDELINES
4.1
MARKING SYSTEM The following marking system has been established at
Champlain St. Lambert. With the exception of those letter grades defined
below, summative evaluation is expressed in percentage form and is based
upon the attainment of the learning objectives of a course as measured
in a criterion-referenced approach. The final evaluation involves a
professional judgement made by the instructor regarding the level of
attainment of the learning objectives of given course.
4.1.1
Sixty percent (60%) is the minimum mark for the awarding of credits.
A mark of sixty percent means that the instructor (or the Mark Review
Committee) judges that the student has demonstrated at least the minimal
level of competence required. This minimal level of achievement should
include some attainment of the higher order of learning objectives.
Thus, in the cognitive domain, students should not receive a pass
unless they have acquired some ability to analyze, synthesize, and
evaluate within the discipline. A pass mark should also indicate that
the student has acquired the minimum necessary to continue in other
courses in the discipline. In the event that a student is required
to pass all of the modules of a courses, the student will be assigned
a failing grade if he/she does not meet this requirement. The student
will be informed of such a requirement in the course outline.
4.1.2 The following table relates the range of the numerical mark
with the corresponding evaluative judgement. Although this table is
evidently open to interpretation, it is intended to promote a certain
amount of uniformity of grading in the various courses and disciplines
and to aid the students and the public to properly interpret the numerical
grade. NUMERICAL MARK,JUDGMENT 90-100 %,Outstanding 80-89 %,Very Good
70-79 %,Good 60-69 %,Satisfactory 0-59 %,Failure
4.1.3 The following remarks can appear on the students' Bulletin.
4.1.3.1 EC (échec, failure). This remark denotes a failure and accompanies
all numerical grades less than 60%.
4.1.3.2 EQ (equivalence). An "equivalence" is given when the College,
after consultation with the appropriate Department, recognizes that
an individual has previously attained the objectives of a course.
An "equivalence" gives the student the credit for a course which need
not then be replaced by another course. Area of application This measure
is applied when a student demonstrates to the satisfaction of the
College that he/she has attained the objectives and standards of the
course for which the "equivalence" is requested. Such attainment can
be demonstrated in two ways: - by previous studies: studies outside
of college, in courses at either the secondary or university level
and either inside or outside Quebec; - by previous learning experiences:
recognition of prior learning before enrolment in a collegial program.
Conditions, criteria The conditions required to be granted an "equivalence"
for a course are as follows: After the study of the request, the academic
advisor will seek the advice of the Department. The final decision
to grant an "equivalence" is made by the appropriate Dean. If the
decision is favourable, the remark "EQ" will be put on the student's
BEC (Bulletin d'Études Collégiales). 1. "Equivalences" may be granted
for secondary school courses, usually those which cover material present
in an area of collegial technical training; 2. "Equivalences" may
be granted for college-level courses taken outside Quebec and university
courses which have objectives closely corresponding to those of the
student's collegial program; 3. "Equivalences" may be granted for
prior learning acquired outside of an educational institution, and
after an evaluation undertaken by the Academic Administration which
confirms that the student has obtained the objectives of the courses
concerned, according to the Policy on the Recognition of Prior Learning.
The evaluation may require the student to present a portfolio or to
take a challenge examination. Procedures The request for an "equivalence"
must be made to an Academic Advisor. The material necessary for the
study of the request must be provided by the student. After the study
of the request, the Academic Advisor will seek the advice of the Department
or teacher concerned. The final decision to grant an "equivalence"
is made by the appropriate Dean. If the decision is favourable, the
remark "EQ" will be put on the student's BEC.
4.1.3.3 DI (dispensation). A "dispensation" is given when the College
exempts a student from taking a course which is normally part of his/her
program. A "dispensation" is only given when a student is unable to
enrol in a course and if the course cannot be replaced by another
course. The "dispensation" does not entitle the student to the credits
provided by this course. The number of credits required by the program
is reduced by the number of units provided by the course for which
the dispensation has been given. Area of application This measure
is applied in the following specific cases: - a medical "dispensation"
usually for one or more Physical Education courses; - a "dispensation"
for a course which, as the result of a program revision, is no longer
part of a program. Conditions, criteria In order to receive a medical
"dispensation," the student must provide a doctor's note which exempts
the student from a particular course or group of courses. It must
be clear that the course cannot be replaced by another course which
will enable the student to obtain the same objectives. For a "dispensation"
from a course which has been removed from a program, it is necessary
to show that there is no replacement course which allows the student
to meet the same objectives. Procedures The request for a "dispensation"
must be made to an Academic Advisor. The material necessary for the
study of the request must be provided by the student. After the study
of the request, the Academic Advisor will seek the advice of the Department
concerned. The final decision to grant a "dispensation" is made by
the appropriate Dean.
4.1.3.4 SU (substitution). A "substitution" is given when the College
authorizes a student not to enrol in a course normally required by
the program. Such authorization is given on the condition that the
course from which the student is exempted is replaced by another college
course. Area of application This measure is applied particularly after
the revision of a program which has resulted in the discontinuation
of certain courses. In order to obtain the number of credits necessary
for the granting of a diploma, the discontinued courses can be replaced
by courses in the new program. "Substitutions" can also be granted
when a student changes programs. One or several courses passed in
a previous program can replace one or more courses in the student's
new program, because the courses required by the new program closely
correspond to the objectives of the courses previously passed. Conditions,
criteria The substitution of a course may be granted to a student
under the following conditions: 1. The student has already attained
the objectives and standards of the course or courses concerned in
one or several college courses which have been previously passed;
2. "Substitutions" are only granted for college courses which are
demonstrably part of the process of attaining the objectives or competencies
of a program. Procedures The request for a "substitution" must be
made to an Academic Advisor. The material necessary for the study
of the request must be provided by the student. After the study of
the request, the Academic Advisor will seek the advice of the Department
or teacher concerned. The final decision to grant a "substitution"
is made by the appropriate Dean. If the decision is favourable, the
remark "SU" will be put on the student's DEC.
4.1.3.5 IN (temporary incomplete). This is an interim grade assigned
to students who for good reason, such as illness, have not been able
to complete their work during the regular semester. The regulations
concerning the incomplete grade are published in the campus calendar.
4.2
EVALUATION FOR COURSE CREDIT
4.2.1
COURSE OUTLINE PROCEDURE
4.2.1.1 Each Department is responsible for developing evaluation guidelines
for courses, and these guidelines should be included in the Department's
annual report.
4.2.1.2 The Department is responsible for ensuring that the course
outlines developed by department members conform to departmental evaluation
guidelines and the Policy on the Evaluation of Student Learning.
4.2.1.3 Instructors must submit copies of all evaluation instruments
and the criteria or marking schemes used for assessment tasks worth
15% or more of the final grade to the Department. The Department Coordinator
will keep this material on file so that it is available at the time
of program self-evaluation.
4.2.1.4 Departments will develop policies that define assessment tasks
and assessment criteria that assures "the process [to] be equitable,
i.e. accurately reflect course content, follow the proper procedures
and involve equivalent methods even when the course under consideration
is taught by different teachers" (Commission d'évaluation de l'enseignement
collégial, General Guidelines 2410-0506) Commission d'évaluation de
l'enseignement collégial, Quebec. Evaluating Institutional Policies
on the Evaluation of Student Achievement. Quebec, January 1994.
4.2.1.5 The Department will be responsible for developing and implementing
a procedure which ensures that instructors have followed their course
outlines and that they have implemented departmental policies on assessment
tasks and criteria.
4.2.1.6
In their Annual Report, Department coordinators will assure the College
that the procedures in 4.2.1 have been followed.
4.2.2
COURSE OUTLINE CONTENT
4.2.2.1 Each instructor shall prepare a course outline for every course
which shall contain at least the following information: 1. The general
and specific objectives of the course. 2. An outline of the subject
matter and the teaching methodology used in the course. 3. The attendance
policy for the course. 4. The evaluation system for the course. 5.
A statement that the Champlain St. Lambert Policy on Cheating & Plagiarism
applies to the course. 6. The Ministerial objectives and standards
for the course where they have been established. 7. The departmental
policy on its commitment to literacy. 8. The criteria for the evaluation
of grades for participation. The course outlines will be distributed
to the students in the first week of class. The instructor shall give
one copy to the Department Coordinator and six copies to the Faculty
Secretaries. The same process must be followed when any revisions
are made to the course outline.
4.2.2.2 The course outlines will include the approximate dates for
administration of all tests worth more than 10% of the final grade.
Course outlines should also include the numbers and due dates of all
assignments worth more than 10% of the final grade. 4.2.2.3 Each course
must have a form of summative evaluation to determine if the student
has attained the objectives of the course. The final evaluation is
a measure of the attainment of the specific learning objectives contained
in the course outline. It is the responsibility of the instructor
to develop teaching methods and learning activities to enable the
students to achieve the objectives. The final evaluation cannot be
based on objectives which are not contained in the course outline.
4.2.3
STANDARDS OF LITERACY The correct usage of the English language is
a general objective of the College and the correction of written English
is part of the quality of the teaching offered at Champlain St Lambert.
Evaluation of English language skills where it is not a specific learning
objective of the course may be formative rather than summative. Departmental
evaluation guidelines will include a statement on the departmental
commitment to the improvement of student writing.
4.2.4
STUDENT PARTICIPATION MARKS Participation cannot account for more
than 10% of the final mark without authorization from the appropriate
Dean. Physical Education is authorized to give up to 20% for participation.
Students must be made aware of the criteria for allocation of marks
for participation.
4.2.5
CLASS ATTENDANCE POLICY
4.2.5.1
Students are expected to attend all scheduled classes. However in
order to allow for differences in teaching styles a statement of the
policy will be included in the course outline. The usual guideline
for the maximum number of unexcused absences in a course is 10%. The
consequences for exceeding this number of absences can be automatic
failure, refusal to grant authorization to write the final exam, refusal
of a term paper, etc. Both the maximum number of unexcused absences
and the penalty for exceeding that number must be stated in the course
outline.
4.2.5.2 Unavoidable Absence or Late Submission of Work (Also see Other
Academic Regulations and Information, Section F) The student has the
obligation to be present at testing and examination sessions and to
submit work to be evaluated within the prescribed deadlines. Students
must immediately notify the course instructor and an Academic Advisor
when tests or exams are missed or when assignments are not submitted
on time as a result of an emergency or serious illness. Official documentation,
providing specific reasons, for the absence or delay must be presented
to an Academic Advisor. Unavoidable absences for the above reasons,
if they are properly documented and approved by an Academic Advisor,
may excuse a student from writing a test or examination at the scheduled
time or from submitting an assignment on time. In cases in which an
absence has been deemed unavoidable by the Academic Advisor, the instructor
will set an alternative evaluation procedure or extend the assignment
deadline.
4.2.6
EVALUATION DURING THE SEMESTER
4.2.6.1 Evaluation should be carried out in a continuous fashion throughout
the course. Final marks however should accumulate less rapidly at
the beginning of the course to allow the student to learn from early
errors. Formative evaluation is more appropriate to the beginning
of the course, summative evaluation to the end of the course or at
the end of a contained unit.
4.2.6.2 A student's work should be evaluated and returned within two
weeks so that the student may review the work and learn from the errors
while the matter is still recent.
4.2.6.3 Work worth a minimum of fifteen percent and maximum of thirty
percent of the final mark must be corrected and returned to the student
before midterm. Authorization can be obtained from the appropriate
Dean to cover those courses where the above rule is inapplicable.
For example the student might exceed 30% of t she final mark before
mid-term in a modularized course. The student must be given some form
of assessment before the official withdrawal deadline.
4.2.7
END OF SEMESTER EVALUATION
4.2.7.1 Students should be allowed sufficient time to prepare for
and complete the examinations and other work involved in their courses.
The final exam schedule should be built such that a student normally
has only one exam on a given day. Such exams should be scheduled by
the Administration in the period reserved for final exams. During
the te a student who has difficulty with the workload in the courses
should consult an Academic Advisor to obtain help in resolving the
problem.
4.2.7.2 No more than 20% of the final mark shall be assigned to in-class
tests in the last two (2) weeks of class.
4.2.7.3 All out-of-class assignments (essays, term papers, presentations,
projects) worth more than 20% of the final grade will be assigned
before the last five weeks of class.
4.2.7.4 Only a final exam should be worth more than 40% of the final
grade, except in disciplines in which major projects, approved by
the Department, cover a semester's work.
4.2.8
SUBMISSION OF FINAL GRADES Final marks for all students in a course
must be submitted on the forms supplied by the Registrar's Office
before the grades due deadline published in the campus calendar (usually
five working days after the end of the semester). The Registrar provides
instructions concerning the submission of final marks with the forms.
4.2.9 CONFIDENTIALITY OF GRADES Students' grades and progress reports
are confidential and should not be given out except to the students
themselves and, upon request, to the parents of students under eighteen
years of age. Since instructors are often unaware of a student's age
they are asked to refer requests for confidential academic information
from parents or other persons to Academic Advising. Marks should not
be posted unless only the student number is used for identification.
Class lists with the names removed should not be used for posting
since they are in alphabetical order and jeopardize the confidentiality
of some students' marks. Near the end of the semester the Registrar
will issue class lists sorted by student number which, with the names
removed, can be used to post marks.
4.2.10
ISSUANCE OF FINAL GRADES At the end of the term the College will issue
to each student registered in a course or program a report (Bulletin)
giving the results of evaluation of the student on the form prescribed
by the Minister. The content of the report will be transmitted to
the Minister. The student will receive this report in time to reflect
and consult on the results prior to registering for other courses.
The report should be accompanied by information concerning mark reviews.
4.2.11
COMPREHENSIVE ASSESSMENT As part of the requirements for completion
of all programs, students will be expected to do a project which demonstrates
their ability to meet the program's objectives by integrating the
knowledge acquired in their particular program of studies. The nature
of this project (eg. an examination, essay, practical or other academic
activity) may vary from program to program and will be specified in
the Calendar. The project would normally be done as part of the requirements
of a course in the final semester of a student's program.
4.3
CHEATING & PLAGIARISM The student has the obligation to be honest and
to abide by the regulation forbidding cheating and plagiarism as described
in the Champlain St-Lambert Calendar.
4.3.1
Definitions of Cheating and Plagiarism At the beginning of all courses,
students will be provided with a clear definition of these terms and
should be given precise examples which are applicable to the course.
Cheating is an act of deceit, fraud, distortion of the truth, or use
of another person's effort to obtain an academic advantage. Plagiarism
"is...using the words or ideas of another person as though they were
your own..." When, without crediting the author, you (1) repeat 'someone
else's sentences, more or less verbatim,' (2) use someone else's 'particularly
apt phrase,' (3) paraphrase someone else's idea, or (4) retrace the
steps of someone else's line of thought, you have committed plagiarism.
Quoted in: Furberg, Jon, and Richard Hopkins. College Style Sheet.
Vancouver: Vancouver Community College Press, 1992.
4.3.2
Procedures regarding Cheating and Plagiarism (The first occasion)
4.3.2.1 The role of the Instructor All course outlines must include
a statement of the penalties for cheating and plagiarism. Before assigning
a grade to an assignment which is suspected of being plagiarized,
an instructor may require a student to take an oral exam on the content
of the assignment. Instructors will assign a grade of zero to any
assignment, test or examination that involves cheating or plagiarism.
When a grade of zero has been assigned because of cheating or plagiarism,
the instructor will inform the student of the reasons for this decision
at the time of the detection of the act of cheating or plagiarism.
When a student is assigned a grade of zero as the result of cheating
or plagiarism, the instructor will inform the Academic Advisors and
will provide the documentation which substantiates this action.
4.3.2.2 The Role of Academic Advising A record of all cases of cheating
and plagiarism with the appropriate written documentation will be
kept by the Academic Advisors.
4.3.2.3 Appeals to Accusations of Cheating and Plagiarism (The first
occasion) An appeal by a student given a zero by an instructor for
an assignment, examination or test as a result of cheating or plagiarism
may referred to the Academic Appeals Committee. (see 4.3.5)
4.3.3
Procedures Regarding Cheating and Plagiarism (A second or subsequent
occasion) 4.3.3.1 The Role of the Academic Advisors The Academic Advisors
will inform the appropriate Dean of any incidents in which students
are accused of cheating or plagiarism on a second or subsequent occasion.
4.3.3.2 The Role of the Deans The appropriate Dean will review the
case of students who are accused of cheating or plagiarizing on a
second or subsequent occasion. The appropriate Dean may impose the
following sanctions for a second or subsequent incident of cheating
or plagiarism: notice placed in the student's permanent record, expulsion
from the course in progress, college suspension or college expulsion.
4.3.3.3 Appeals to Accusations of Cheating and Plagiarism (A second
or subsequent occasion) The Director will hear any appeal to sanctions
imposed by a Dean. Appeals to the Director must be made in writing
and sent by registered mail within 10 working days of the appellant's
receipt of the decision of a Dean. The Director may seek the advice
of the Academic Appeals Committee on any appeal. The student will
receive written notification of the Director's response to the appeal.
Any decision under appeal will stand until the matter is decided.
4.3.4
Sanctions for Cheating and Plagiarism
4.3.4.1 Instructors may assign a grade of zero for any assignment,
test, or examination that involves cheating or plagiarism. Notice
of this may be placed in the student's permanent record by an Academic
Advisor. This is the normal sanction for a first offence.
4.3.4.2 The student may be expelled from the course in progress by
the appropriate Dean. A grade of zero for the course will be recorded.
Notification will be placed in the student's file.
4.3.4.3 The student may be suspended from the College by the appropriate
Dean. The student will be excluded from all classes and will be barred
from the premises for a period of time specified in writing by the
Dean. Notification will be placed in the student's file. 4.3.4.4 The
student may be expelled from the College by the appropriate Dean.
This entails the withdrawal of a student's rights and privileges as
a student at Champlain St-Lambert. Student status is terminated for
an indefinite period. Notification will be placed in the student's
file.
4.3.5
The Academic Appeals Committee The Director will appoint a standing
committee of two faculty members (appointed by the C.C.T.A.), two
students, and one Academic Advisor. The committee will be chaired
by the appropriate Dean. The Committee will meet within two (2) working
days of the receipt of an appeal. A written response, signed by all
members of the Committee, will be given to the student within two
(2) weeks. The result of an appeal will be communicated to the Academic
Advisors. Any decision under appeal will be respected until the matter
is decided.
4.4
MARK REVIEW
4.4.1
During the Semester Students may request that an instructor review
any mark assigned for a test or assignment.
4.4.2
Final Grades
4.4.2.1 The Mark Review Committee Each Department establishes a Mark
Review Committee which is empowered to review and change, if warranted,
the final mark of the students. The composition of the Mark Review
Committee is described in the Faculty Collective Agreement. The Committee
is composed of the instructor of the course and two other instructors
from the Department. The majority decision of the Committee's members
is binding and final. As described in the Faculty Collective Agreement,
Department Coordinators are responsible to ensure that this process
is appropriately carried out.
4.4.2.2 Mark Review Procedure Students are advised to consult an Academic
Advisor before submitting a request for a mark review. Mark Review
requests must be made by submitting a Mark Review Request Form before
the mark review deadline published in the Champlain St. Lambert Calendar.
Mark Review Request Forms are available from the Registrar's Office.
Students must clearly indicate on this form the basis upon which their
mark review request is founded. The Committee will only accept originals
of work submitted. Students will receive a written report signed by
all members of the Mark Review Committee before the end of the registration
period for the semester following that in which a grade has been appealed.
4.4.2.2 Appeals to the Dean If it can be shown that due process has
not been followed, the appropriate Dean may request reconstitution
of the Mark Review Committee and a review of the case.
4.5
COLLEGE BY-LAW 7 STUDENTS' ADMISSION AND READMISSION, STUDENTS IN POOR
ACADEMIC STANDING
4.5.1
ADMISSION
4.5.1.1 "The basic admission requirements of the College are defined
by the Règlement sur le régime des études collégiales Sections II."
(By-Law 7, 2.01).
4.5.1.2 "Even if applicants meet the requirements of articles 2 and
4 of Section II of the Règlement sur le régime des études collégiales,
they may be refused admission because of a lack of places." (By-Law
7, 2.02)
4.5.1.3 "...either before or after admission, students may be required
to take diagnostic tests or to enrol in learning activities or designated
courses which do not provide program credit. Students will be informed
of the reasons for such requirements." (By-Law 7, 2.03) After a detailed
analysis of students' dossiers has been completed and before registration,
students may be required to take diagnostic test(s). If a diagnostic
test is required, students will be informed of: 1) the purpose of
the test(s) 2) when the diagnostic test(s) will be held 3) when students
will receive the results 4) the possible outcomes of the test(s),
which may include: - a requirement to enrol in an activity that does
not provide program credit - a statement of any fees for these activities
5) the potential consequences of failure to take the test(s), which
may include: - a requirement to register late (for which a fee may
be charged) after the test is finally taken - cancellation of the
student's admission If a student is not required to take a diagnostic
test, he/she may still be required to enrol in an activity that does
not provide program credit. Students will be informed of the reasons
for such a requirement.
4.5.2
POOR ACADEMIC STANDING "Students who do not obtain more than 50% of
the units attached to the courses in which they have enrolled will
be deemed to be in poor academic standing and must apply for readmission."
(By-Law 7, 3.01) a) In a letter accompanying their BEC. (Bulletin
des Études Collégiales), students will be advised if they have failed
to obtain more than 50% of the units attached to courses in which
they were enrolled in the previous semester.
4.5.3
READMISSION OF STUDENTS IN POOR ACADEMIC STANDING
4.5.3.1 "Before being readmitted, students in poor academic standing
must submit a letter of reapplication providing the reasons they are
in poor academic standing and the measures they intend to take to
remedy this situation." (By-Law 7, 3.02) All students who are in poor
academic standing must write a letter of appeal to the Director before
a registration appointment will be assigned to them.
4.5.3.2 "...The College may place conditions on the readmission of
students in poor academic standing, such as, change of program, reduced
course load, attendance at learning support activities or restriction
of extracurricular activities." (By-Law 7, 3.03)
4.5.4
REFUSAL OF READMISSION TO STUDENTS IN POOR ACADEMIC STANDING "...students
in poor academic standing may be refused readmission to the College
in the following semester." (By-Law 7, 3.04)
4.5.4.1 Any student who is in poor academic standing on the first
occasion may be refused readmission. 1) Students in Introduction to
College Studies who are in poor academic standing on the first occasion
will normally be refused re-admission. 2) Students who are in poor
academic standing on the first occasion and who have passed fewer
than 2 courses will normally be refused readmission. 3) Students who
are refused readmission and who have been in poor academic standing
for only one semester may be considered for readmission after sitting
out one semester.
4.5.4.2 Students who have been in poor academic standing on more than
one occasion will not normally be readmitted to the college for two
(2) semesters.
4.5.4.3 Students who are not readmitted to the College will receive
a letter to this effect from the Director.
4.5.4.4 Readmission to the College at a later date is not automatic;
students must reapply to the Admissions Office by the application
deadlines specified in the Champlain St-Lambert Calendar.
4.5.5 APPEALS PROCEDURE FOR STUDENTS NOT READMITTED Students who are
refused readmission for the following semester may appeal by writing
a letter of re-application addressed to the Director or appropriate
Dean. The letter must provide the reasons for which they are in poor
academic standing.
4.5.5.1 A deadline for receipt of an appeal letter will be specified
in the letter from the Director or appropriate Dean which refuses
the student readmission.
4.5.5.2 In reviewing an appeal, the Director or appropriate Dean,
will employ the following guidelines when considering if an exception
should be made: 1) if the main cause of the failures was due to factors
beyond the student's control 2) if the failures, even if quasi-voluntary,
were the result of circumstances that a college student could not
normally be expected to deal with 3) if there is evidence of a previously
excellent academic record 4) if there are other extraordinary mitigating
circumstances The fact that the student may argue that any or all
of the above conditions were present will not necessitate the student's
readmission.
4.5.6.
REFUSAL OF READMISSION TO A PROGRAM "...students who have accumulated
a determined number of failed courses in an academic program may be
refused readmission to that program." (By-Law 7, 3.05)
4.5.6.1 Students who have failed 50% or more of their concentration
courses after two or more semesters in a science or technology program
will normally be refused readmission to that program in the following
semester.
4.5.6.2 Students who are subject to the above provision will be so
informed by letter.
4.5.6.3 Any appeal to the application of the above provision must
be made in writing to the appropriate Dean.
4.5.7.
REFUSAL OF RE-REGISTRATION IN A COURSE "...students who fail the same
course twice may be refused permission to register for that course
again." (By-Law 7, 3.06)
4.5.7.1 The application of the above provision will be communicated
to the student before registration for the following semester.
4.5.7.2 Any appeal to the application of the above provision must
be made in writing to the appropriate Dean.
4.6
EVALUATION FOR CERTIFICATION Collegial studies are sanctioned by the
Minister of Education who, on recommendation of the College, grants
a diploma of collegial studies (Diplôme d'Études Collégiales: D.E.C.)
to students who have successfully completed a provincial diploma program.
The College awards an Attestation of Collegial Studies (A.E.C.) to students
who have successfully completed this program. The requirements of all
programs offered at Champlain St Lambert must be published in the Calendar.
At each registration, students who are seeking certification of their
studies should have their progress towards completion of the requirements
of their program reviewed by an Academic Advisor. Certification of studies
is not automatic upon completion of a program of studies. Students who
are eligible for a diploma or an attestation must notify the Registrar's
Office by completing the appropriate form at the registration prior
to their final semester. Upon verification by the Registrar that all
requirements have been completed, the Director of Studies presents the
Board of Governors with the proposal that it offer an attestation or
that it recommend to the Minister that a diploma be issued.
4.7
HONOURS AND AWARDS Deans' List: Full-time students in a D.E.C. program
are eligible for the Deans' List if they have carried a full course
load in their program with no failures and have obtained an average
of 90.00% or greater in a given semester. Honours List: Full-time students
in a D.E.C. program are eligible for the Honours List if they have carried
a full course load in their program with no failures and have obtained
an average between 80.00% and 89.99% in a given semester. Student Services
is responsible for the development and administration of a program of
awards, medals, prizes and scholarships, an up-to-date listing of these
is published in the Champlain St. Lambert calendar along with the criteria
used to choose the recipient. The names of the recipients are announced
at the annual graduation ceremonies.
5.
ROLES AND RESPONSIBILITIES
5.1
INSTRUCTORS There is a general understanding of the roles of the various
groups and individuals involved in evaluating student achievement. The
primary responsibility for the course outlines, objectives of the course,
the teaching methods, the construction, administration and correction
of student work, and the submission of final marks rests with the instructor.
The quality of education is directly based on the professionalism and
competence of the instructor. The instructor has the obligation to work
within the pedagogical guidelines established by the Department and
the organizational requirements set forth by the Administration. The
instructors have the responsibility of assuring that cheating and plagiarism
do not occur in their courses. Instructors have the obligation to maintain
their professionalism and competence in the area of measurement and
evaluation. The instructor must be prepared to regularly explain and
account for the pedagogy and evaluation methods in a course to the Department
and on occasion to the Academic Administration.
5.2
STUDENTS The students have the responsibility to participate to the
limits of their capacity in the learning activities of the courses.
They should make use of the physical and human resources which the College
makes available to aid them. They have the obligation to give appropriate
and honest feedback in a proper manner to instructors, departments and
administration. . . .
6. REVISION OF THIS POLICY . . . OTHER ACADEMIC
REGULATIONS AND INFORMATION
A. COURSE LOADS The course load for full-time day students varies according
to the program in which they are enrolled. Students are expected to
carry and attend a full course load as specified in the "Program" section
of this calendar unless a significant reason is given for taking a reduced
load. In order to be considered a full-time student, the minimum number
of courses that a student must register for and attend is four (or 12
hours of classes per week). Failure to attend a course regularly may
result in a retroactive change from full-time status to part-time status.
Part-time students are required to pay fees at the rate of $2.00 per
course hour. Permission to register as a part-time student must be obtained
from the Registrar. Application to take an additional course in excess
of the regular course load for a program must be made at registration
to the Registrar. In general, students would be eligible to take an
extra course following a semester in which they have successfully completed
a full course load appropriate for their program with a minimum 75%
overall average.
B. COURSE ADJUSTMENTS Students should take great care in selecting their
courses during registration, as preference course change is not permitted.
That is, courses may not be changed for personal reasons such as part-time
jobs, teacher preference or time preference. Certain course adjustments
will be authorized up to and including the 5th day of classes in a semester,
but only for serious reasons such as correcting a placement level to
a higher or lower version of a course. Students must see an Academic
Advisor in order to make these changes.
C. PROGRAM CHANGES A student may request a change of program for the
following semester. The deadlines for program changes will be posted
in the weekly bulletin "The Hub." These deadlines may be extended if
there is sufficient place in a program. Students are not automatically
accepted into a new program. Decisions are based on several criteria
such as high school grades, prerequisite course grades and satisfactory
performance in the student's current program. A change of program does
not automatically protect a student from the consequences of a failed
semester, which could include being asked to leave the college.
D. POLICY ON CONFIDENTIALITY College policy and Bill 65 of the Province
of Québec guarantee the confidentiality of every student's file at Champlain.
No information can be released to anyone, including parents, or to any
agency without the express written permission of the student. The only
exceptions are certain designated members of the college administration,
as well as the parents of students under 18 years of age. The College
encourages all students, however, to keep their parents informed and
involved in their education. The Academic Advisors are always available
to both parents and students to consult with regard to the subject of
confidentiality.
E. COURSE WITHDRAWALS Students are permitted to withdraw from one or
more courses up to and including September 20th in the Fall semester
and February 15th in the Winter semester. Students who cease attending
a course before these dates, but who do not do so by informing the college
in writing, are considered to be registered in the course, and will
receive a failure. In addition, if a student's attendance in a course
cannot be verified as of September 20th or February 15th, and if the
student is not in actual attendance in at least 4 courses (or 12 hours
per week), the student's status may be changed retroactively to part-time.
At that moment, the student will be required to pay part-time tuition
fees required at the rate of $2.00 per course hour.
F. COLLEGE WITHDRAWALS Students who find they must withdraw from the
college are required to complete the appropriate form at the Academic
Advising Office. Students who withdraw from all classes after September
20th in the Fall semester, or February 15th in the Winter semester,
will receive failures in all courses for which they have registered
and will be subject to regulations regarding re-admission.
G. EXTENDED ABSENCE Absences from a single class do not normally need
to be reported to the Office of the Registrar. Students should explain
their absence directly to their teacher at their next class. However,
in the following cases, students should report their absence by telephone
or in person directly to their teacher, and then follow up with a doctor's
note, as described later in this section: 1. When you have missed a
test, examination or lab. 2. When you have missed two or more classes
due to illness or accident, Please note that most teachers use Voice
Mail so you can leave a message. If your teacher does not use voice
mail, then you must continue your attempts to reach him or her personally.
For the two cases described above, a medical note must be provided to
the Office of the Registrar in order to justify the absence. IN THE
NOTE, THE DOCTOR MUST STATE CLEARLY THAT THE STUDENT IS NOT TO ATTEND
CLASSES FOR A SPECIFIED PERIOD. The length of the recommended absence
must be clearly stated. N.B. A vague note that simply confirms an appointment
with the doctor is not sufficient. Non-urgent medical appointments should
always be scheduled outside class time. The Office of the Registrar
will notify the teacher of the validated absence once the medical note
has been received and validated. In the meantime, students are responsible
for leaving a message for each of their teachers, as described above.
H. PERMANENT INCOMPLETES The Registrar is authorized to assign Permanent
Incompletes (IN) to replace numeric grades under certain serious conditions.
No student has an automatic right to have an IN remark assigned. The
IN remark will only be considered for two specific reasons (see below).
In both cases, the college reserves the right to investigate thoroughly
the details of the circumstances presented by the student to justify
the IN remark. The student may required to divulge personal and confidential
information to the Registrar in order to validate the reason, and the
student must be prepared to permit a medical or other professional to
speak directly to the Registrar in order to confirm the seriousness
of the reason. All information provided to the Registrar will remain
confidential and will not form part of the student's official file.
In addition, the college will verify that the student was attending
classes regularly, was performing satisfactorily and had a reasonable
possibility of passing the course(s) up to the time that the loss, illness
or accident occurred. The IN will not be accorded when it is clear to
the Registrar that the student was not meeting his or her responsibilities
prior to the loss, illness or accident. The decision of the Registrar
is final. Students may not apply for permanent imcompletes retroactively
after a semester is over. Students are expected to notify the college
immediately about any extended absences (see paragraph "G" above)
I. ATTENDANCE Please refer to Section IV-B headed SPECIFIC GUIDELINES
under Policy on Evaluation of Student Learning.
J. TAKING COURSES AT OTHER INSTITUTIONS (COURS COMMANDITES) Students
already enrolled in the College who wish to take a course for collegial
credit in any other educational institution including another CEGEP
must obtain prior approval of an Academic Advisor. Such approval will
be granted only in cases where it is impossible for a student to complete
his collegial studies at Champlain St-Lambert.
K. DIPLOMAS The D.E.C. will be awarded to the student by the Ministère
de l'Enseignement Supérieure et de la Science on the recommendation
of the College. Notice of receipt of the diplomas from the Ministère
will be sent to the students by mail. The students will be expected
to pick up their diplomas in person at the Registrar's Office. As the
diplomas are not issued immediately, the College indicates on the student's
official transcript that the diploma has been recommended. This is sufficient
for university admissions purposes. See also Section IV-E headed SPECIFIC
GUIDELINES under Policy on Evaluation of Student Learning.
L. TRANSCRIPTS Students who wish to have an official transcript of their
academic record sent to a university, employer or other agency must
complete a transcript request form at the Registrar's Office or send
a letter by mail with the following information: full name, your Champlain
student number (or birthdate), your home address, the address of the
recipient and a cheque or money order sent to Champlain St-Lambert,
Records Office, 900 Riverside Drive, St. Lambert, Qc, J4P 3P2. This
should be done well in advance of the date by which the transcript is
required. Official transcript fee: $5.00 per transcript request The
transcript fee must be paid in advance. We accept cash, cheque or money
order. Transcript requests must be made in person or by mail (see information
above). Grades that are sent to a student's home are considered student
copies only. Transcripts sent directly by the College to the Admissions
Offices of other colleges and universities are considered official and
are stamped accordingly.
