Human Resources
Recruitment and selection of personnel activities were numerous throughout the year for all categories of personnel and required considerable time. In particular, eight (8) key managerial positions were filled.
Preparation work was carried out at all three (3) locations for the development of a policy on faculty evaluation. In the course of next year, the policy will be developed and adopted by the Board of Governors. Performance evaluation activities for management and staff are annual events.
A Harassment Policy was developed to address the changes in the Quebec Labour Code and the Provincial Charter of Human Rights and Freedoms. Foremost however, it is anticipated that the Board of Governors will approve this policy at its October 2004 meeting to foster a healthy climate through the prompt resolution of situations that may involve harassment and that may occur in the institution.
A Human Resources Protocol for a Joint Bilingual Program in Tourism was developed in collaboration with the Cégep Limoilou and Champlain - St-Lawrence. This initiative is a first in the college network. An agreement in principle was reached in June and it is anticipated that the Protocol will be signed by all parties in early fall 2004.
Considerable time and energy was also spent on the completion of the Institutional Self-Evaluation Report and the Strategic Plan.
I wish to take this opportunity to express my gratitude and to thank all Personnel Administrators for their hard work, cooperation and support throughout the year on matters dealing with human resources.
Secretariat General
The Board of Governors appointed Bertrand Daigneault as Director of Studies for a mandate of five years beginning January 24, 2004 and ending January 23, 2009.
The Board of Governors adopted a revised Bylaw 6 concerning Student Fees on April 23, 2004 and the Policy on the Use of French as a second language at its June Board meeting.
The Secretary General received a number of requests for access to documents, one of which resulted in a formal complaint to the Commission d'accès à l'information. The audition is scheduled for fall 2004.
The Board of Governors met eight times during the year, while members of the Executive Committee met on nine different occasions. Items brought before the Board and Executive included, among others:
- 2003-2004 Budget
- 2003-2004 Management Plan
- Annual Financial Report 2002-2003
- 2002-2003 Capital Expenditures from surplus
- 2002-2003 Sanctions of Students' Studies (DECs & AECs)
- Financial Report and Follow-up on Year 3 (2002-2003) of the Student Success Action Plan
- Acceptance of Resignation of the Director of Studies
- Election of Selection Committee for the Director of Studies
- Approval of AEC Programs:
- Multimedia Production Specialist / Champlain - St. Lambert
- International Sports Marketing and Management / Champlain - St. Lambert
- Agents and Brokers in Individual Insurance Champlain - St. Lawrence
- Transfer of Funds from the Development Fund for Champlain - St. Lawrence
- Adoption of the Report on the Implementation of the Three-Year Student Success Action Plan
- Nomination of the Director of Studies
- Selection of External Auditors
- Evaluation Report of the "Informatique de bureau bilingue" AEC Program / Champlain -Lennoxville
- Meeting with the Members of the Commission d'évaluation de l'enseignement collégial
- Appointment of Pre-University Graduate
- Sessional Academic Calendars 2004-2005
- Approval of Codes of Student Conduct
- Evaluation of "Conseiller en vente d'éléments de decoration" Program / Champlain - Lennoxville
- Forum on Collegial Education
- Adoption of Amendments to by-Law Number 6 concerning Student Fees
- Self-Evaluation Reports of:
Science Program / Champlain - St. Lambert
Fine Arts Program / Champlain - Lennoxville
Languages profile / Champlain - Lennoxville
Creative Arts, Literature and Languages Program / Champlain - St. Lawrence
- Approval of the Creative Arts, Literature and Languages Program / Champlain -Lennoxville, Champlain - St. Lambert
- Resolution on Reimbursement of Lost Coupons
- Clientele Projections for the School-Year 2004-2005
- Approval of 2004-2005 Budgets
- Approval of the College Strategic Plan
- Approval of the Student Success Action Plan
- Approval of the Program Evaluation Action Plan for the Science Program / Champlain -St. Lambert
- Approval of the Program Evaluation Action Plan for the Creative Arts, Literature and Languages Program / Champlain - St. Lawrence
- Approval of the Program Evaluation Action Plan for the Language and Literature Profile of the CALL Program / Champlain -Lennoxville
- Approval of the Annual Evaluation of the Director of Studies
- Awarding of DECs and AECs
- Performance bonuses 2003-2004
- Critical Dates
- Awarding of Contract - Modification to the Ventilation System / Champlain - St. Lawrence
- Organizational Charts
- List of Signing authorities for Budgetary Purposes 2003-2004
- Appropriation of Surplus Funds
- Tender Call for Renovations / Champlain - St. Lawrence
- Rental Agreement with UQAM / Champlain -St. Lambert
- Amendment to the Policy concerning Meals, Lodging and Travel Expenses
As required by law, the Board of Governors at its regular meeting of December 10, 1997 adopted the following Code. No amendments were made to the Code in 2003-2004.
Louise Brunet
Director, Human Resource Services
Secretary General
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